Personal Data Processing Policy

Zabbix SIA is committed to protecting the privacy of personal data of Summit's attendees under the EU General Data Protection Regulation 2016/679 (GDPR). For the purposes of GDPR, Zabbix SIA will be the controller of personal data of Summit’s attendees.

1. Zabbix SIA collects personal data Summit’s attendee provides to Zabbix SIA when Summit’s attendee completes registration forms. This information might include Summit’s attendee’s name, job title, employer/company, email address, phone number, hereinafter referred to as the “Personal Data”.

Zabbix SIA will share Personal Data with no one, save for SIA ABC idea, a processor of Personal Data, which is contracted by Zabbix SIA to conduct all necessary activities related to issuance of invoice to Summit's attendees for the Summit and which provides Zabbix SIA with scanners for operation of badged access for Summit's events, (ii) Swedbank AS, a processor of Personal Data, which is contracted by Zabbix SIA to process payments by Summit's attendees, (iii) Radisson Blu Latvija Conference & Spa Hotel, legal name  AS VIESNĪCA LATVIJA, (hereinafter – Radisson Hotel), a controller of Personal Data, contracted by Zabbix SIA to provide accommodation in Riga for the period of the Summit to Summit’s attendees that have purchased ticket type Full, Fan, Speaker, Travel Companion, and (iv) those Summit’s sponsors, which may scan Summit’s attendee’s badge where Summit’s attendee allows its badge to be scanned by Summit’s sponsors in which case the particular sponsor will act as controller of Summit’s attendee personal data.

Zabbix SIA, as the organizer of the Summit, remains fully responsible for the abovementioned activities of SIA ABC idea and Swedbank AS including processing of Personal Data, and Zabbix SIA shall ensure that the Personal Data being transferred to SIA ABC idea, Swedbank AS continue to be protected under GDPR.

Please note that if purchasing ticket type Full, Fan, Speaker, Travel Companion, which includes accommodation provided by Radisson Hotel, your personal data, such as name and surname, your email address, arrival and departure dates and times obtained by Zabbix SIA, will be provided to Radisson Hotel and will be processed in accordance with Privacy Policy of Radisson Group.

At the same time, Zabbix SIA does not ensure that the Personal Data being transferred to Summit’s sponsors continue to be protected under GDPR. For more information regarding Personal Data processing by Summit’s sponsors please see Section 4 below (Zabbix SIA’s disclaimer regarding badge scanning by Summit’s sponsors).

2. Zabbix SIA operates badged access for Summit’s events; therefore, Zabbix SIA will collect information about Summit’s attendee’s engagement within Summit’s events. For Summit’s events access will be granted via a badge which holds Summit’s attendee’s registration details including Personal Data. Summit’s attendee will be required to use the badge to gain access to Summit’s events, and Zabbix SIA will collect information about when Summit’s attendee enters the Summit’s event.

3. Zabbix SIA will use Personal Data:

(i) for the purpose of general administration and arrangement of Summit’s events:

The legal basis for such Personal Data processing is to perform contractual obligations of Zabbix SIA.

(ii) to assess the activity of Summit’s attendee:

Zabbix SIA assess how Summit’s attendees move around and engage with Summit’s events. Zabbix SIA does this through scanners to be used by Zabbix SIA’s staff to scan Summit’s attendee’s badge. Zabbix SIA uses this information for analytics, and to improve and enhance Zabbix SIA’s events.

The legal basis for such Personal Data processing is Zabbix SIA’s legitimate interest to monitor the location and engagement of Summit’s attendees at Summit’s events.

(iii) to issue invoices and process payments:

Zabbix SIA will use Summit’s attendee’s personal data to provide opportunity to register for the Summit, to issue invoice for the Summit Participation ticket and to process the payment.

The legal basis for such Personal Data processing is to perform contractual obligations of Zabbix SIA.

(iv) to register the Summit’s attendee to a Radisson Hotel, if he has purchased Summit Participation ticket type that includes accommodation:

Zabbix SIA will disclose Summit’s attendee name, surname, e-mail address, arrival and departure dates and times to Radisson Hotel in order to book a room on the behalf of Summit’s attendee, if he/she has purchased Summit Participation ticket type Full, Fan, Speaker, Travel Companion.

The legal basis for such Personal Data processing is to perform contractual obligations of Zabbix SIA.

(v) for the purpose of direct marketing activities, that is, for providing similar products (annual Zabbix Summit, Zabbix Conferences) or services (Zabbix training courses, and Zabbix technical support services) by Zabbix SIA in the context of a customer relationship.

The legal basis for such Personal Data processing is Zabbix SIA’s legitimate interest under point (f) of Article 6 (1) of GDPR. The Summit’s attendee has the right to object at any time to such processing of Personal Data under Article 21 (2) of GDPR.

4. Zabbix SIA’s disclaimer regarding badge scanning by Summit’s sponsors.

A Summit’s sponsor may scan Summit’s attendee’s badge where Summit’s attendee allows its badge to be scanned by the Summit’s sponsor.

The legal basis for such Personal Data processing is a consent of Summit’s attendee. Thus, when Summit’s attendee hands its badge to a Summit’s sponsor for the Summit’s sponsor to scan, Summit’s attendee is consenting to its Personal Data being passed to the Summit’s sponsor. If Summit’s attendee does not wish for its Personal Data to be passed on, the Summit’s attendee should not allow its badge to be scanned. The Summit’s sponsor’s use of Summit’s attendee’s Personal Data including contact details will be in accordance with Summit’s sponsor’s own privacy policy and is not covered by Zabbix SIA’s Privacy Policy.